Workday FAQs

 

Frequently Asked Questions


  • Workday is a comprehensive, cloud-based enterprise software system that integrates various functions such as human resources, finance, and planning into a single system. Workday facilitates streamlined operations, enhancing the efficiency of our daily work.

    The Workday platform serves as a unified system for tasks including time tracking, recruiting, expense reporting, and more. It is designed to be user-friendly and accessible, promoting a seamless work experience.


  • Click here to access Workday. The recommended browser is Google Chrome. Mozilla Firefox and Safari can also be used.


  • Financials

    • Foundation data model
    • Financial accounting
    • Payroll accounting
    • Budget
    • Customer accounts
    • Grants
    • Supplier accounts
    • Expenses
    • Banking and settlements
    • Procurement
    • Projects
    • Adaptive planning
    • Business assets

    Human Resources

    • Compensation
    • HCM core
    • Payroll
    • Benefits
    • Talent and performance
    • Time tracking
    • Absence and leave
    • Learning
    • Recruiting
    • Academic staffing


  • A variety of training videos are available in the Workday Learning Portal, including:

    • Workday Basics 101
    • Manage Personal Information in Workday
    • Enter, View and Submit time
    • Absence and Time Management
    • Spend Authorization and Expense Reports
    • Reporting and Dashboards

    In addition to these, Maryland Central offers trainings here.


  • Workday will introduce a new vocabulary, replacing a number of our existing terms. Please refer to our Commonly Used Terms guide.


  • You will receive notifications in Workday when an action is required. These notifications will appear in your Workday My Tasks. Additionally, Workday will send you email notifications. Workday users can manage their email notification preferences by following these steps:

    1. Click on your Profile icon or picture in the top right corner of your Workday homepage.
    2. Select My Account.
    3. Select Change Preferences.
    4. Scroll down to the Channel section, where there are options that govern your Email, Mobile Push Notifications, and Pop-up Notifications.
    5. For each notification type listed, select the option you prefer. Your options are:
      • Daily: Workday will send a single email message each day to alert you to the Workday Inbox messages and Notifications that have come in on this topic.
      • Immediately: You will be emailed as soon as this notification type becomes available in Workday.
      • Mute: Please do not select this option.

  • Workday has a built-in approval process for various tasks. Depending on the nature of the task, your request is sent to your manager or the relevant department for approval.

  • Data in Workday is updated in real-time. Once a transaction is completed, it is immediately reflected in the system.

  • Workday infrastructure, policies, and procedures ensure your data is secure and protected. Security threats and risks are mitigated through strong internal controls and a comprehensive security program. Workday regularly passes rigorous third-party compliance audits.

  • Workday infrastructure, policies, and procedures ensure your data is secure and protected. Security threats and risks are mitigated through strong internal controls and a comprehensive security program. Workday regularly passes rigorous third-party compliance audits.

  • Workday offers configurable options that allows USM to adapt the system to their unique business processes and requirements.